Supplier Information

STRATEGIC PROCUREMENT

We value the relationship we have with our trusted suppliers and partners. Together we will deliver excellence and innovation in serving the needs of patients, physicians, and care providers.

A Message to Our Suppliers

Fresenius Medical Care North America’s Strategic Procurement team supports FMCNA’s mission by connecting with suppliers of superior products and services that represent the best possible value, while maintaining the highest ethical standards and upholding our social and environmental responsibilities.

Thank you for your interest in partnering with us as we deliver superior care that improves the quality of life of every patient, every day.

Magnus Lundgren
Chief Procurement Officer, SVP Procurement

Our Mission

To deliver profit improvement and risk mitigation through trusting and collaborative relationships with our internal partners and preferred supply base to continuously improve Quality, Service, Innovation and Value to enhance patient experience.

Our Vision

To serve as a strategic partner, providing competitive advantage by leveraging supply market capabilities to enable our growing integrated chronic care network.

Our Partnerships

FMCNA continuously cultivates new partnerships with suppliers that support our core values, and research opportunities to optimize our supplier base. FMCNA awards business to suppliers based on a competitive procurement process focusing on quality, service and total cost.

The Strategic Procurement team manages the acquisition of products and services, and is the primary interface to our internal organization for all supplier interactions.

The categories we manage are:

  • Pharmaceutical
  • Medical Equipment and Supplies
  • Building and Construction
  • Facilities Management
  • Financial and Insurance
  • Indirects (Energy and Utilities)
  • IT and Telecommunications
  • Marketing
  • Office Equipment and Supplies
  • Professional Services
  • Transportation and Logistics
  • Travel and Meetings Services

Questions?

Please review the Supplier Overview section below before contacting us. Existing suppliers are encouraged to contact their primary Procurement contact directly with any questions.

Supplier Overview

Requisition to Pay Process

FMCNA has implemented SAP Ariba’s cloud-based procurement solutions to modernize our Requisition to Pay (R2P) process. SAP Ariba is the leading ecommerce company in connecting buyers with their suppliers. FMCNA will use the SAP Ariba Supplier Network to send purchase orders and receive invoices from our suppliers.

FMCNA is driven by the mutual benefits this solution provides to our business interaction with you.  To that end we invite new and exciting suppliers to register on the Ariba Network. There is no cost for Suppliers associated with joining or transaction on the network.

Benefits of SAP Ariba Network
  • Invoice and payment automation, through the Ariba Network
  • Quick easy catalog content management
  • Shorter sales cycles and reduced inventories through increased order accuracy
  • Increased invoice accuracy via reduced manual processing, and contract compliance

As the technology and our business progress, we strongly believe supplier enablement provides the absolute best mode for our business transactions. Together we can make the R2P process as efficient as possible.

Contact your internal FMCNA contact for further instructions and a link to our registration portal.

Onboarding Process

Below is a high-level overview of the steps a supplier can expect during the onboarding process:

  1. FMCNA conducts a competitive bid and identifies a supplier
  2. FMCNA and supplier negotiate a contract and pricing
  3. Supplier’s FMCNA contact will initiate the process to add a new vendor with Procurement and Accounts Payable
  4. Supplier provides FMCNA with requested information (W-9, payment information, address, contact information, etc.)
  5. FMCNA reviews, validates and approves provided information
  6. Supplier is provided with an FMCNA supplier number

FMCNA requires the following information as minimum requirements for all new suppliers in the United States.

Federal Taxpayer Information

All new U.S. suppliers must provide a current W-9 form along with their Taxpayer Identification Number (TIN). Non-U.S. suppliers must provide a current W-8 tax certificate as a part of the setup process.

Regulatory Compliance

Suppliers are expected to maintain awareness of, and comply with, all laws and regulatory requirements applicable to their business, including but not limited to, those which relate to the products and services provided to FMCNA (e.g., FDA guidelines).

Supplier Screening

FMCNA screens suppliers through a number of third party databases including but not limited to the Office of Inspector General (OIG), System for Award Management (SAM), and Office of Foreign Assets Control (OFAC). Learn more at the OIG/SAM website.

Quality and Regulatory

FMCNA asks all its suppliers to follow all applicable laws and regulations in each country that they operate in and where we receive your materials and services. We prefer to work with suppliers who understand the need and have formal programs in place for Sustainability as part of our environment and the community you operate in, taking care of the carbon footprint and the legacy you leave behind from old, existing and new facilities and operations. If suppliers provide materials or services that fall under FDA, who ensures compliance with its cGMP, cGDP, cGLP and FMD (21 CFR part 820)/ISO 13485 regulations, or alternatively fall under ISO 9001 we would require supplier passing supplier quality audit before we can qualify supplier.

Given that the Centers for Medicare & Medicaid Services (CMS) is one of our payors we comply with the Office of the Inspector General’s (OIG) List of Excluded Individuals/Entities (LEIE). The LEIE provides information to the health care industry, patients and the public regarding individuals and entities currently excluded from participation in Medicare, Medicaid and all other federal health care programs.

Payment Terms

FMCNA’s standard payment terms for all new suppliers are 2% fifteen (15), net 60 days after FMCNA’s receipt of a correct invoice. For purposes of clarification, if FMCNA makes payment within 15 days from FMCNA’s receipt of the invoice, FMCNA shall be entitled to deduct 2% from the amount of the invoice and after deducting the 2% constitutes payment in full of the invoice. E-Payables (described below) is available as an alternative to suppliers that cannot accommodate these payment terms.

Payment Methods

FMCNA is moving toward paperless payment of invoices and offers a number of electronic payment methods for our suppliers including:

  • E-Payables P-Card (Most Preferred Method): In lieu of paper checks a deposit will be made to a Purchasing Card account. The card has $0 of available funds until an invoice is paid by FMCNA. The card will be funded automatically with the exact amount of the invoices and an electronic remittance advice will be sent via email with instructions to process the payment using the card number that you have on file. New or Existing supplier looking to learn more about this program should contact treasurycard@fmc-na.com.
  • Electronic Funds Transfer (EFT) and Automated Clearing House (ACH): A quick secure method to transmit funds directly from financial institutions, eliminating the risk of paper checks being lost or stolen. Existing suppliers not setup with EFT today should contact VendorMaintenance@fmc-na.com.

Note: Suppliers may be required to be independently verified prior to making any changes to their payment method. Non-U.S. suppliers are not eligible for the above payment methods and must contact VendorMaintenance@fmc-na.com for more information.

Contact Accounts Payable (AP)

For general AP inquiries or to check the status of a payment, contact our AP Customer Support team at APCustomerSupport@fmc-na.com or 855-362-7786.

Strategic Procurement has developed the following policies for our suppliers:

What is Strategic Procurement?

Strategic Procurement examines and evaluates a company’s supply base, purchasing activities and procedures in order to identify improvements on a continual basis. FMCNA’s Strategic Procurement Group consists of sourcing professionals who maintain a fair evaluation process. Procurement provides guidance to suppliers to ensure that solutions and proposals are presented correctly and in the best format for key FMCNA decision-makers. This includes developing category strategies, leading sourcing events, negotiating pricing, drafting contracts and managing supplier performance.

How is FMCNA associated with other Fresenius companies?

Fresenius Medical Care North America (FMCNA) is the North American division of Fresenius Medical Care (FMC). FMC is a subsidiary of Fresenius Se & Co KGaA (“Fresenius Group”), a global healthcare group offering high-quality products and services for dialysis, hospitals and outpatient treatment. In addition to FMC, the Fresenius Group includes three other independently operated business segments, Fresenius Kabi (“Kabi”), Fresenius Helios (“Helios”) and Fresenius Vamed (“Vamed”).

FMCNA’s Strategic Procurement team manages spend only for FMCNA; however, we have counterparts in other business segments with whom we collaborate when possible. Suppliers of one business segment are not necessarily approved to provide products or services to the other business segments. For more information on the Fresenius Group or its business segments, we encourage suppliers to visit the Group Overview page on the Fresenius website.

Do I have to be enabled on the SAP Ariba Network in order to do business with FMCNA?

Yes. Joining the SAP Ariba network is a mandatory requirement for all Suppliers to do business with FMCNA.

How does FMCNA conduct competitive bids?

FMCNA leverages an eSourcing tool or a manual process for all sourcing events. Suppliers will receive an email invitation from this tool when they have been chosen to participate in an event. The competitive bid process and timing will vary depending on the products or services being requested. Not all services or products may be open to new suppliers.

I am a current supplier that has been invited to participate in a competitive bid. Can I reach out to my FMCNA business contact about this bid?

All competitive bids are administered through Strategic Procurement. Suppliers (new or existing) that communicate with a business contact about an existing bid, without approval from Strategic Procurement, risk being disqualified from the sourcing event.

Who signs contracts for FMCNA?

For national level agreements an FMCNA Corporate Officer must sign the contract. Strategic Procurement will assist suppliers and business stakeholders in identifying the correct signatory.


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